Graduate Supervision Procedure, Reporting Forms and Useful Info

Guidelines, Policies and Procedures

Research Student Supervision Procedure - Tyndall046

Research Student Progress Report - Tyndall046, F1

UCC Policies and Regulations




Information for students on UCC policies and procedures: 

If you have any queries regarding UCC policies and procedures, please have a look here. Contact Orla Slattery if the info you have further queries.


Registration and Term Dates Info 2014/2015

Info on 2014/2015 registration can be found here


Thesis submission info

A quick guide to thesis submission



If you are submitting a publication to a journal or conference, please refer to the Tyndall Procedure on Publication Submission


UCC requirements for Structured PhDs

From October 2013, all incoming PhD/PhD track students will register on a structured PhD programme. Full details are available here


Application Procedures

The process for applying for a postgraduate position at Tyndall is:

1. Identify a research project and supervisor.  Details of currently available postgraduate vacancies are found here.

2. Apply to register on a academic programme.  Supervisors will advise as to most relevant academic programme.


Information on how to apply to UCC is given below, for further info see here  and here.

Information on how to apply to CIT is found here.



Academic Application Procedure for Research Postgraduate Programmes, UCC


1. Choose topic then choose a supervisor

You need an honours level degree (NFQ level 8) with a minimum of a 2.H1 (second class honours, first class) before being considered to study as a PhD or research Masters in University College Cork. Although students generally choose a topic for their research from their degree discipline you are not restricted to your primary degree subjects. 

Once you know which area or topic you wish to research you then need to contact the UCC Department/School relevant to that area of research and check the availability of an appropriate supervisor. You need to choose a supervisor and discuss your prospective research with them before applying. Your supervisor will let you know if you need to prepare a research proposal and will need to approve your proposal before you submit it. You may need to submit this proposal directly to the department and/or submit it with your online application. Candidates who apply to research programmes in Arts, Law or Medicine & Health are required to submit a research proposal of approximately 1,500 words, and in Commerce a proposal of approximately 500 words is required.

All Candidates applying to research degree programmes must contact the prospective supervisor to discuss their proposed area of research prior to making a research application. It is not possible to make a research application without having a research topic naming a supervisor, unless you are applying for a specific structured PhD programme.  

2. Apply online

Once you have clarified your research area and have found a UCC Supervisor you can apply online at the Postgraduate Applications Centre (PAC) . You will need to apply at least three months in advance of your estimated start date. There are 4 start dates each year for PhD students; October, January, April and July.

You do not need to supply originals of any document in support of your application to PAC in Galway at application stage. However, you will be asked to produce the original documents in support of your application to UCC when you register.

3. Gather supporting documents

Scans of the following documents will need to be uploaded onto in support of your application. 
Note: you will need the original documents when registering in UCC.

Original qualification documents listed on your application including transcripts of results from institution other than UCC

  • Your original Passport or Birth Certificate (non-UCC students only). You will be registered in the name that appears on your passport or birth certificate.
  • Your research proposal (check with your Supervisor if this should be submitted to the department as well).
  • Any supplementary forms requested

If you cannot scan you documents for uploading to PAC then copies of your documents may be posted to:
Postgraduate Applications Centre
1, Courthouse Square

4. Fees and Funding

Fees for all postgraduate programmes are payable in two instalments.
The first part will be payable when you register online with the second instalment payable three months later.

Students may receive funding for their fees and maintenance from a number of different sources:

  • Postgraduate Scholarship awarded by the University under the Postgraduate Support Scheme. Contact your department to discuss these opportunities.
  • Higher Education Grants. Contact to check your eligibility for a grant.
  • Awards from Research Grants. Students should contact their department to explore opportunities. 
  • Check out the following link for further advice about funding your postgraduate studies:pghandbook/funding/fees

If you cannot find the information you are looking for,  call Graduate Studies, UCC 021 4902876  or email


Student Counselling and Development Service, UCC

Student Counselling & Development provide individual counselling and support to students with emotional, psychological, academic or personal development needs and also provide a range of psycho-educational group initiatives to students. They offer a friendly, professional and confidential counselling service to the students of Tyndall National Institute and University College Cork. This is a free service provided to all UCC registered students. Student Counselling & Development has a team of professionally qualified and widely experienced counsellors. They are used to helping people from many different backgrounds and cultures with a wide range of personnel issues.

A number of self-help sheets provided by the service can be viewed via the following link;

The service also provides a number of Student Development Workshops and Staff Development Workshops for Supervisors throughout the year, further information is available by viewing the following link;

You can contact this free and confidential service at:
Telephone: [021] 490 35 65
Text: 087 215 25 05

Open: 9.30 a.m. to 1.00 p.m. and 2.15 p.m. to 4.15 p.m.
Location: Ardpatrick House, College Road, Next to College Car Park (Download a map here: ArdpatrickMap


Disability Support Service, UCC

The Disability Support Service (DSS) is committed in as far as is reasonably possible, to empowering students with disabilities achieve their academic and vocational goals in an inclusive learning environment. This is a free and confidential service to all students who register with the Disability Support Service.

We provide a range of Educational, Technological, Personal and Social Supports to students with disabilities and Specific Learning Difficulties. We also provide information and training to UCC staff and external stakeholders in the field of disability and education. The Service has a comprehensive outreach programme which focuses on raising awareness and provision of training in Assistive Technologies to students in second level and their teachers. The Service hosts numerous information sessions on the Disability Access Route to Education (DARE).

Information about the range of services provided by the DSS can be found here.

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