Graduate Supervision Procedure, Reporting Forms and Useful Info
Guidelines, Policies and Procedures
Research Student Supervision Procedure - Tyndall046
Research Student Progress Report - Tyndall046, F1
Registration and Term Dates Info 2014/2015
Info on 2014/2015 registration can be found here
Thesis submission info
If you are submitting a publication to a journal or conference, please refer to the Tyndall Procedure on Publication Submission
UCC requirements for Structured PhDs
From October 2013, all incoming PhD/PhD track students will register on a structured PhD programme. Full details are available here
The process for applying for a postgraduate position at Tyndall is:
1. Identify a research project and supervisor. Details of currently available postgraduate vacancies are found here.
2. Apply to register on a academic programme. Supervisors will advise as to most relevant academic programme.
Information on how to apply to CIT is found here.
Academic Application Procedure for Research Postgraduate Programmes, UCC
1. Choose topic then choose a supervisor
You need an honours level degree (NFQ level 8) with a minimum of a 2.H1 (second class honours, first class) before being considered to study as a PhD or research Masters in University College Cork. Although students generally choose a topic for their research from their degree discipline you are not restricted to your primary degree subjects.
Once you know which area or topic you wish to research you then need to contact the UCC Department/School relevant to that area of research and check the availability of an appropriate supervisor. You need to choose a supervisor and discuss your prospective research with them before applying. Your supervisor will let you know if you need to prepare a research proposal and will need to approve your proposal before you submit it. You may need to submit this proposal directly to the department and/or submit it with your online application. Candidates who apply to research programmes in Arts, Law or Medicine & Health are required to submit a research proposal of approximately 1,500 words, and in Commerce a proposal of approximately 500 words is required.
All Candidates applying to research degree programmes must contact the prospective supervisor to discuss their proposed area of research prior to making a research application. It is not possible to make a research application without having a research topic naming a supervisor, unless you are applying for a specific structured PhD programme.
2. Apply online
Once you have clarified your research area and have found a UCC Supervisor you can apply online at the Postgraduate Applications Centre (PAC) www.pac.ie/ucc . You will need to apply at least three months in advance of your estimated start date. There are 4 start dates each year for PhD students; October, January, April and July.
You do not need to supply originals of any document in support of your application to PAC in Galway at application stage. However, you will be asked to produce the original documents in support of your application to UCC when you register.
3. Gather supporting documents
Scans of the following documents will need to be uploaded onto www.pac.ie in support of your application.
Note: you will need the original documents when registering in UCC.
Original qualification documents listed on your application including transcripts of results from institution other than UCC
- Your original Passport or Birth Certificate (non-UCC students only). You will be registered in the name that appears on your passport or birth certificate.
- Your research proposal (check with your Supervisor if this should be submitted to the department as well).
- Any supplementary forms requested
If you cannot scan you documents for uploading to PAC then copies of your documents may be posted to:
Postgraduate Applications Centre
1, Courthouse Square
4. Fees and Funding
Fees for all postgraduate programmes are payable in two instalments.
The first part will be payable when you register online with the second instalment payable three months later.
Students may receive funding for their fees and maintenance from a number of different sources:
- Postgraduate Scholarship awarded by the University under the Postgraduate Support Scheme. Contact your department to discuss these opportunities.
- Higher Education Grants. Contact www.studentfinance.ie to check your eligibility for a grant.
- Awards from Research Grants. Students should contact their department to explore opportunities.
- Check out the following link for further advice about funding your postgraduate studies:pghandbook/funding/fees
If you cannot find the information you are looking for, call Graduate Studies, UCC 021 4902876 or email email@example.com
Your application's journey
|PAC online application completed by applicant|
|Printed by Graduates Studies Office|
|Sent to supervisor → Sent to Head of Department/School → Sent to College/Faculty meeting|
|Sent back to Graduate Studies Office with decision|
|Decision sent to candidate with instructions on how to register|
You will need access to the following
A computer and printer - Applicants must print their application receipt at the final stage of the online application form.
Credit/Laser card- the application fee is €45. (For applicants who cannot pay by these methods, there is a facility to follow with the application fee by bank draft or direct bank transfer. There is an extra charge for this facility.)
Email Address - Applicants must have a valid email address to use this online application facility. It is your responsibility to check your account regularly for updates.
PPS Number - Irish applicants will be also required to have their PPS number. (This is not mandatory for non-Irish applicants).
UCC Student Number - Applicants who are current/past graduates/postgraduates at UCC must also have their existing UCC student number.
PAC Login Account - See instructions
Instructions - How to apply on line
Go to PAC website: www.pac.ie/ucc
- Create PAC Login Account (first time users only). Applicants who are first time users need to create an account before making an application.
- Go to the Login section on the right hand side of the screen and click on the Register Here link.
- Enter your e-mail address, password and contact details and click submit.
- Click on Apply under the heading MY PAC
- Select option: EU Research
- Confirm you have read both the Application Instructions and Terms and Conditions and click on the Start Application button.
- Page 1 You will be asked to input biographical information, your PPS number, UCC student no (if applicable) and your course codes. You may choose up to 3 codes for programmes. You can choose to save your application at this point, or continue.
- Page 2 You will be asked to fill in details of Higher Education Qualifications you have completed. Please note that transcripts of all Non-UCC qualifications will need to be submitted to PAC.
- Page 3 You will be asked to verify the information submitted and proceed to fee payment.
- Page 4 This is the receipt page where you will be given your PAC number.
Message for students who did not previously attend University College Cork
Please note you must also forward PHOTOCOPIES of official documentary evidence of any third level qualifications (undergraduate and postgraduate) and or other professional/vocational qualifications that were not completed at University College Cork. Photocopies of academic transcripts (with details of subjects and results) and certificates/parchments of your qualifications listed on your application must be marked with your PAC number and either uploaded directly to your application online or forwarded to
Postgraduate Applications Centre
1 Courthouse Square
N.B. Non-UCC Applicants who are currently completing undergraduate/postgraduate programmes and have not as yet completed final exams/graduated should submit photocopies of academic transcripts with details of subjects studied and results to date as soon as possible after applying online.
Message for Current UCC Students/Graduates
You are not required to submit evidence of qualifications pursued at University College Cork. However, if you are a current UCC student or past UCC graduate and have also completed additional qualifications in another University/College, you must provide official copy documentary evidence of your non-UCC qualifications
Currently Registered Postgraduate Students: Approval Process for Changes