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Leader in Integrated ICT Hardware & Systems

Client Site Project Co-Ordinator

Ref - CH-9 Client Site Project Co-ordinator

Contract: Full Time/Fixed Term - 2 Years

Tyndall National Institute is a leading European research centre in integrated ICT (Information and Communications Technology) hardware and systems. Central to Tyndall’s mission is delivering economic impact through research excellence. We work with industry and academia to transform research into products in our core market areas of communications, energy, environment, health and agri-tech.  As the national institute for micro/nanoelectronics and photonics, and a research flagship of University College Cork, Tyndall employs over 500 researchers, engineers and support staff, with a cohort of 120 full-time graduate students. Together we generate around 250 peer-reviewed publications annually.  Tyndall is home to a high-tech national research infrastructure unique in Ireland and is a national research asset.

Tyndall is to commence a major expansion of its research infrastructure and related footprint under provisions within the government’s National Development Plan (NDP) 2018-2027 (Project Ireland 2040). The investment will see Tyndall significantly expand, enhancing its central role as a key driver of economic impact from technology research and innovation.  As a result of this investment, we will double in size over the NDP period and expand our international role as a leading global research institute. We intend to develop new and exciting capabilities in key emerging technologies within existing and new core areas of competence, and further strengthen our engagement with industry to boost the competitiveness of Irish start-up companies, indigenous SMEs and our global partners. 

The NDP commits to upgrading and expanding Tyndall ‘to stay at the forefront of new technologies and build on its successful industry engagement model’ and to enable it ‘to respond to evolving ICT-related technology opportunities’ in a fast changing and competitive environment.

There are currently a number of capital projects ongoing or in the pipeline in Tyndall, such as:

  • Installation of new process tools and modifications to the existing utilities in the Nano fab cleanroom.
  • Construction of a New Electron Beam suite.
  • Renovation of an existing 1900’s building to Grade A Office Accommodation
  • Conversion of fallow spaces to laboratories
  • Upgrades to BMS, Process Cooling Water systems, Exhaust Scrubbers etc.  

As a result of this exciting development plan, Tyndall now has a requirement for a Project Co-ordinator.

Based primarily at the Tyndall site, the Project Co-ordinator will report to the Building & Estates Capital Projects Officer at University College, Cork (who will be responsible for the project delivery).  The Project Co-ordinator will actively support The Capital Projects Officer to ensure that the Clients interest with respect to design and construction are fulfilled

Key Responsibilities

The role will involve the following deliverables

  • Manage projects to successful completion in line with KPIs of cost, quality, time, sustainability, O&M documentation, and safety;
  • Ensure all adjacent projects are coordinated on the TNI Campus.
  • Provide interim project reports in agreed format on project status and progress throughout the life cycle of the projects.
  • Manage designated project activities (e.g. costs, time and materials, schedules, budgets, change orders, etc.) for the purpose of ensuring objectives are achieved within budget and timeframes and in compliance with established requirements;
  • To implement the relevant sections of the Health and Safety at Work Act {and associated regulations and other relevant COPs, advice notes etc.} as it applies to the post;
  • Ensure all activities are compliant with the required Health and Safety standards.
  • Ensure the efficient capture and storage of all essential project data;
  • Ensure orderly transition of projects from construction to operation phase;
  • Ensure there is effective communication with all project stakeholders during the construction stage and during the handover and commissioning.
  • Liaise with all external stakeholders and adjacent neighbours to the TNI Facility.
  • Carry out any additional duties as may reasonably be required within the general scope and level of the post.
  • Point of Contact between the Client, Design teams and Contractors.
  • Provide input to the project audit process;
  • Input to post project reviews, revising procedures in response to lessons learned;
  • As the business needs continue to expand and evolve, it is likely that flexibility in regard to the allocation of specific duties will be necessary. Accordingly, the list of duties specified above is not intended to be exclusive or restrictive; duties may be added or withdrawn after consultation with the post holder.

Essential Criteria 

  • The successful candidate will be a graduate (Level 8 or higher) of a directly relevant Engineering, Project Management or other related discipline;
  • Significant experience of manging and delivering multiple projects in highly serviced and diverse buildings types.
  • Significant experience of delivery of highly serviced projects in a live environment.
  • Deep knowledge of the Irish construction regulatory environment.
  • Detailed knowledge of the SHaWAW Act 2005 and its associated regulations, in particular the 2013 Construction Regulations and their application to this position

Desirable Criteria

  • Minimum of 5 years’ post graduate experience of Project Management.
  • Experience of relevant National and EU procurement requirements, public works contracts, Capital Works Management Framework and construction contract law, guidelines and best practice.
  • ICT competence to a high level.
  • Previous experience of projects in the Microelectronic and/or Pharmaceutical Industry.
  • Experience of working within historic sites and listed buildings.

General Skills & Experience required:

  • Excellent verbal and written communication skills at all levels.
  • Excellent time and resource management skills, together with the ability to negotiate and persuade.
  • Solution focussed and forward thinking with the ability to anticipate and resolve potential problems.

The post will be for an initial fixed-term of 2 years, with the possibility of renewal.

Appointment may be made on Grade 6a Admin II Scale (B) €58,799 - €74,228.  In all instances the successful appointment will be at the first point of the scale.

Closing Date for Applications is 5pm on Tuesday, 9th July 2019.

Informal enquiries can be made in confidence to Tim Cronin, Capital Projects Officer, Building & Estates Office, email tim.cronin@ucc.ie

Application Instructions

Step 1- click here to download and complete the Application form

Step 2 - return completed application form, together with your CV and motivation letter to careers@tyndall.ie.

Handwritten forms will not be accepted.

A full candidate information pack is available to download by clicking here.

Please note that Garda vetting and/or an international police clearance check may form part of the selection process.

The University, at its discretion, may undertake to make an additional appointment(s) from this competition following the conclusion of the process.

At this time, Tyndall National Institute does not require the assistance of recruitment agencies.

Tyndall National Institute at University College, Cork is an Equal Opportunities Employer.