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Leader in Integrated ICT Hardware & Systems

Facilities Maintenance Coordinator

DK-06 Facilities Maintenance Coordinator

Contract: Full Time/ Fixed Term

Job description

Reporting to the Facility Manager and working as part of the Facilities Team, the Facilities Maintenance Coordinator will be the first point of contact for all 3rd party specialist contractors and will be responsible for ensuring all works are completed on time, to specification and Health & Safety guidelines with minimal impact on Tyndall operations.

The appointee will possess a thorough knowledge of all Facilities equipment and will troubleshoot, diagnose and effect repair when a fault is detected. They will contact and co-ordinate 3rd party specialist contractors where specialist assistance is required.

The appointee will work closely with the Facilities Engineers to plan, schedule and record planned & unplanned maintenance utilising the Computerised Maintenance Management Software.

Key Duties and Responsibilities

  • Coordinate and supervise 3rd party specialist contractors including scheduling site visits.
  • Review RAMS, issue permits and advise contractors of site rules and regulations.
  • Liaise with lab managers, system owners, 3rd party resident companies and staff to ensure maintenance activities are approved in advance and are performed at a time that minimises impact on their activities.
  • Record all completed works on the CMMS.
  • Perform routine inspections of all Facilities equipment, carry out planned and unplanned maintenance tasks in accordance with site policies and procedures.
  • Trouble-shoot Facilities equipment issues. Perform repair work where practical.
  • Coordinate the Facility Departments work request system, prioritise and assign tasks and ensure timely closure of requests.
  • Survey, develop parts lists and request quotations from suppliers as required.
  • Assist in the installation of new plant and equipment.
  • Maintain a high standard of cleanliness during maintenance work.
  • Implement energy reduction measures and promote the efficient use of energy on the site.
  • Ensure all activities are compliant with the Tyndall Quality Management System and adhere strictly to Health and Safety requirements, including updating and implementing procedures
  • Liaise with the UCC Capital Projects Office and appointed Design Teams when required.
  • Provide On-Call cover to the site for Facilities related equipment out of hours on a rotational basis.
  • Any other duties assigned from time to time, as required.

As the business needs continues to expand and evolve, it is likely that flexibility in regard to the allocation of specific duties will be necessary. Accordingly, the list of duties specified above is not intended to be exclusive or restrictive; duties may be added or withdrawn after consultation with the post holder.

Essential Criteria

  • Engineering qualification at NFQ Level 6 or National Craft Certificate level or equivalent.
  • Typically 5 year’s relevant experience.
  • Experience of managing 3rd party specialist contractors.
  • Demonstrated comprehensive knowledge and “hands on” experience of systems including but not limited to the following:
    • HVAC systems including cleanroom operation
    • MV/LV distribution systems
    • Building Management Systems
    • Gas Boilers
    • Air Cooled Chillers
    • Compressed Dry Air & Vacuum generation
    • Sprinkler Systems
    • Fire & Gas detection systems
  • Excellent organisation and communication skills.
  • Be capable for working independently and as part of a team.

Desirable Criteria

  • Previous related experience in a Manufacturing/Process environment.
  • Experience of Planned Preventative Maintenance utilising CMMS software.

Appointment may be made on the Grade 5 scale (B) €43,252 – €53,301 per annum.  Salary placement on appointment will be in accordance with public sector pay policy.

The closing date for applications is 9th December, 2020.

Application Instructions

Step 1 - click here to download and complete the application form and indicate Job Reference DK-06

Step 2 – return completed application form, together with your cv and motivation letter to

Handwritten forms will not be accepted.  No late applications will be accepted.

A full candidate information pack is available to download by clicking here.

Please note that Garda vetting and/or an international police clearance check may form part of the selection process.

The University, at its discretion, may undertake to make an additional appointment(s) from this competition following the conclusion of the process.

Please note that an appointment to posts advertised will be dependent on University approval, together with the terms of the employment control framework for the higher education sector.